Read by Kitehand
Accounting clerk: what Kitehand can take
A typical accounting clerk job, split into duties: what Kitehand does, what it asks you about first, and what stays with your team.
The posting it read
Accounting clerk, full time. Enter vendor invoices, match customer payments, check expense claims, prepare vendor payments, help with the monthly close, answer the phone and internal questions.
Read by Kitehand
Accounting clerk
Keeps payables, receivables and expenses moving for a small finance team.
Kitehand can take
0.7of a hire
110 of the 160 hours this job needs each month.
| Duty | Who | Hours / month |
|---|---|---|
Enter vendor invoices Reads each invoice in the inbox, whatever its layout, and enters it in the accounting software. EmailAccounting software | Kitehand does it | 38h |
Match customer payments Clears each deposit against an open invoice and sets aside any payer it can't place, to ask you. Bank portalAccounting software | Kitehand does it | 22h |
Check expense claims Passes claims within policy and sends the rest back with the rule they broke. Expense tool | Kitehand does it | 18h |
Prepare vendor payments Builds the transfer from the invoices it entered, then waits for your approval to book it. Bank portal | Asks you first | 14h |
Monthly close reports Pulls the month's figures into your report template and flags anything unusual. Accounting softwareExcel | Kitehand does it | 18h |
Phone calls and visitors People expect a person here, so it stays with your team. | Stays with your team | 30h |
Internal questions about spending Needs judgment and context; Kitehand can draft answers for you to send. Chat | Stays with your team | 20h |
When
Every weekday 8:00–9:00, plus the 1st of the month for the close
Asks you before
- Any payment
- Paying a vendor whose bank details changed
- Writing off a difference
First week
- Day 1: connect the inbox, the accounting software and the bank
- Day 2: show it payments and expense checks once
- Days 3–5: it works through last month, writing nothing until you approve the results
An estimate from what you pasted. After a week of real work, Kitehand replaces it with the hours it measured.
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