Read by Kitehand
Office administrator: what Kitehand can take
A typical office administrator job, split into duties: what Kitehand does, what it asks you about first, and what stays with your team.
The posting it read
Office administrator. Track attendance and leave, order supplies, keep employee records, book rooms and travel, prepare payroll data, reception and mail, deal with facility issues, answer internal requests.
Read by Kitehand
Office administrator
Keeps the office, its people records and its paperwork in order.
Kitehand can take
0.6of a hire
100 of the 160 hours this job needs each month.
| Duty | Who | Hours / month |
|---|---|---|
Attendance and leave Checks timesheets, flags gaps and updates leave balances. Attendance systemExcel | Kitehand does it | 20h |
Supply orders Reorders from your usual suppliers; new suppliers or large orders wait for you. Supplier site | Asks you first | 10h |
Employee records and onboarding Updates records and collects onboarding paperwork from new hires. HR systemEmail | Kitehand does it | 22h |
Rooms and travel Books rooms and travel within your travel policy. CalendarTravel site | Kitehand does it | 16h |
Payroll data Collects hours and changes into the payroll sheet; you sign off before it goes out. Excel | Asks you first | 16h |
Routine internal questions Answers questions on leave, forms and policies from your handbook. Chat | Kitehand does it | 16h |
Reception and mail Someone has to be at the desk, so this stays with your team. | Stays with your team | 40h |
Facility issues and on-site vendors Hands-on work in the building stays with people. | Stays with your team | 20h |
When
Every weekday at 9:00 and 15:00
Asks you before
- Orders from a new supplier
- Anything over your order limit
- Sending payroll data
First week
- Day 1: connect attendance, HR and the shared inbox
- Day 2: hand it the handbook and show it a payroll month
- Days 3–5: it runs last month's payroll data as a trial
An estimate from what you pasted. After a week of real work, Kitehand replaces it with the hours it measured.
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